Updated: 12th August 2021
Eden Search & Select are a specialist international executive search consultancy. Eden Search is a “Data Controller “and “Data Processor” in compliance with GDPR 2016/679.
Eden Search & Select (“Eden,” “we,” “us,” or “our”) is committed to protecting the privacy of all Personal Data that we hold and process. Any and all information collected is used purely to enable services provided.
Your privacy is important to us. It is Eden Search & Select’s policy to respect your privacy and comply with any applicable law and regulation regarding any personal information we may collect about you, including across our website, https://www.edensearch.co.uk, and other sites we own and operate.
Information We Collect
Information we collect includes both information you knowingly and actively provide us when using or participating in any of our services and promotions, and any information automatically sent by your devices in the course of accessing our products and services.
When you visit our website, our servers may automatically log the standard data provided by your web browser. It may include your device’s Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, other details about your visit, and technical details that occur in conjunction with any errors you may encounter.
Please be aware that while this information may not be personally identifying by itself, it may be possible to combine it with other data to personally identify individual persons.
As an Executive Search Consultancy we collect information relating to your;
- Current and past employment,
- Company name and location
- Roles and responsibilities (in a CV format)
- Salary details and benefits packages
- Business contact details, mobile, extension number, email address
- Notice periods
- Reasons for leaving/staying
- Relationships and motivations
- Desired package details and career aspirations
- Personal details
- Home address
- Home mobile and landline (if applicable)
- Personal email
- SKYPE address
- Bank details if applicable for expenses reimbursement
- Recorded database log of face to face and telephone conversations and messages, letters, emails and texts
- LinkedIn profiles (if applicable)
Legitimate Reasons for Processing Your Personal Information
We only collect and use your personal information when we have a legitimate reason for doing so. In which instance, we only collect personal information that is reasonably necessary to provide our services to you.
Collection and Use of Information
We may collect personal information from you when you do any of the following on our website:
Sign up to receive updates from us via email or social media channels
Use a mobile device or web browser to access our content
Contact us via email, social media, or on any similar technologies
When you mention us on social media
We may collect, hold, use, and disclose information for the following purposes, and personal information will not be further processed in a manner that is incompatible with these purposes:
to consider your employment application
Please be aware that we may combine information we collect about you with general information or research data we receive from other trusted sources.
Security of Your Personal Information
When we collect and process personal information, and while we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use, or modification.
Although we will do our best to protect the personal information you provide to us, we advise that no method of electronic transmission or storage is 100% secure, and no one can guarantee absolute data security. We will comply with laws applicable to us in respect of any data breach.
You are responsible for selecting any password and its overall security strength, ensuring the security of your own information within the bounds of our services.
How Long We Keep Your Personal Information
However, if necessary, we may retain your personal information for our compliance with a legal, accounting, or reporting obligation or for archiving purposes in the public interest, scientific, or historical research purposes or statistical purposes.
We do not aim any of our products or services directly at children under the age of 13, and we do not knowingly collect personal information about children under 13.
International Transfers of Personal Information
Your Rights and Controlling Your Personal Information
If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time. We will provide you with the ability to unsubscribe from our email-database or opt out of communications. Please be aware we may need to request specific information from you to help us confirm your identity.
If you believe that we have breached a relevant data protection law and wish to make a complaint, please contact us using the details below and provide us with full details of the alleged breach. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint. You also have the right to contact a regulatory body or data protection authority in relation to your complaint.
Limits of Our Policy
Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites, and cannot accept responsibility or liability for their respective privacy practices.
Changes to This Policy
If required by law, we will get your permission or give you the opportunity to opt in to or opt out of, as applicable, any new uses of your personal information.
For any questions or concerns regarding your privacy, you may contact us using the following details:
- Cookies on our Website
What are cookies?
‘Cookies’ are small files that are stored by your browser on your computer’s hard drive, mobile telephone or other device you use to access the web. They store information about your browsing preferences and the configuration of your computer. More information on cookies can be found at aboutcookies.org.
Why do we collect them?
We collect information through Google Analytics to provide us with a wide range of information, including how many unique browsers we have had during a given period, how often people visit our site, where and when they tend to come in, and which pages they were looking at before they left.
What do we do with them?
We use this information to understand which content is most helpful and relevant to users, and to improve their experience on our website. We do not use these cookies to collect information that identifies you personally.
How do we collect all of this information?
The above information that we may hold on you, in full or in part is collected via one of two methods; either;
Given freely by yourself when applying for (through our website, online or journal job boards/advertisements or directly) or expressing an interest in a position that Eden is recruiting for or speculatively submitting your information to us for consideration for any future opportunities.
Collected by our Research or Consultancy teams as part of our normal research activities solely for the purposes of soliciting your interest in employment that we feel you may be interested in.
Why do we collect this information?
We collect this information on you to assess your suitability for future employment opportunities or as part of a salary survey or other type of bench-marking employment research project on behalf of our clients.
Who might we share your information with?
Your information is only ever shared with;
- Prospective or other industry employers with your consent
- Third party psychometric testing providers with your consent
- Our in-house database provider
- In house IT support contractor
What do we do with your information?
We process your ‘employment’ and general location information with prospective employers in order to discuss your suitability for employment within their organisation. No other ‘personal details’ are shared until employment is secured and only after consent if freely given by yourself for the normal processing of employment practices e.g. personal email address to send psychometric testing email link and employment contract etc.
Your details are stored on our in-house database and company files and parts only ever passed onto a client, following your explicit consent, as part of the normal selection; shortlisting and interview process of a recruitment project. No personal contact details i.e. Home address, personal email and phone number are passed over in this process.
How long do we keep hold of your information?
We keep your data for as long as is necessary to provide you with employment services.
How do we keep your data secure?
With all of our third party data processors as listed above we confirm and retain ‘Third Party Security Statements’ or signed Terms of Business which state and confirm that they agree to treat your data with the same respect and privacy as we do. We also have appropriate IT security measures in place to ensure adequate provisions have been taken to keep your data secure, which is regularly updated and maintained by our third party IT provider.
How can I access the information you hold on me?
If you would like to confirm what information we hold on you, please contact us on 0113 8346634, email firstname.lastname@example.org or write to;
Eden Search & Select Ltd
25 Market Place
If you believe that the information that we hold on you is incorrect or incomplete, please contact us as soon as possible on the contact details above.